When hitting the Enter key in Word, you are forcing the line to break to the next line. This is known as a hard return. Importing a document with unnecessary hard returns into our design software will cause formatting issues, such as creating a paragraph where one wasn’t intended, and will affect the overall look of your manuscript. To prevent this, we require that you remove the extra hard returns from your Word document before submitting it to us.
Before removing the hard returns, we recommend saving a copy of your manuscript as reference.
To remove the unnecessary hard returns, follow these steps:
- Under the Home menu, click “Replace"
- Under the Replace tab, make sure you’re in the “Find What” field
- Click “More” and then “Special”
- Select “Paragraph Mark”
- Click onto the “Replace With” field
- Press the space bar once
- Click “Replace All”
- Click “OK” then close the “Find & Replace” box.
This will remove all the hard returns from your document. The next step is to manually add back in the appropriate hard returns at the end of paragraphs. You will want to reference your original Word document to duplicate the correct break.